As an added layer of security, CEO offers a remote document server option. This configuration hides documents within a database, making them virtually impossible for an unauthorized user to find, assuming the person was able to access the server itself. By configuring Image Executive properly, your firm ensures that there are no easy back doors available to access your documents. That means the only avenue of access is by logging on to the application with proper credentials. These credentials are governed by the user groups and by the administrator's grant of permission to each user.
Pricing is competitive. The retail price for one to four licenses is $695 per license, but CEO is currently offering a special price of $499 per license to Financial Advisor magazine subscribers. For larger orders, the FA rates are $449 (for five to 14 licenses) and $399 (for 15 or more licenses). For those who want to Web enable Image Executive, the FA price is $2,500 ($3,995 retail) for unlimited view licenses. This allows you, among other things, to create an unlimited number of client document vaults or client portals.
There are a few additional charges you may incur. For example, if you are not running Microsoft SQL Server, CEO strongly recommends installing a Vale Software application at a cost of $79.00. It is also highly advisable to have CEO install and configure the software for you ($298 for a standard small firm installation). Some training on a group or individual basis is recommended. Costs vary based on firm size and complexity.
CEO's Image Executive is a very robust, enterprise class document management system that is well suited for large firms. It is also well suited for small firms that hope to become large firms in the future. Executive Assistant or PaperPort Professional 12 are low-cost alternatives for small firms but the superior scanning module, audit trail and security features included with Image Executive may justify the additional outlay. The option to Web-enable an unlimited number of Image Executive folders for a flat price of $2,500 is also compelling.
Based on capabilities, Image Executive is a compelling value. Proper setup is essential, but CEO can handle that task. Once the initial configuration has been completed, however, Image Executive should be able to handle anything you throw at it.
There are a number of excellent document management systems available to financial advisors, but because of its flexibility and value, Image Executive should be on every advisor's short list of products to consider when shopping for document management software.